This document explains when, what and why we collect personal information about you; how we use it; how we keep it secure and your rights.
Who we are
We are Cambridge Cycling Club (CCC) and, for the purposes of the General Data Protection Regulation (GDPR) we are known as the 'Controller' of your personal information. You can contact us by email or post to: - Ken Miller, 2 Coltsfoot Close, Cambridge CB1 9YH.
When we collect information about you
- You send us a completed Membership Application
- You enter a Club time trial
What information we collect, why and basis for processing
|What||Why||Lawful basis for processing|
|Name, address, date of birth and telephone number.||Managing Club membership categories||Performing the contract between us|
|Email, gender, cycling interests and occupation||Communicating Club news and information; to enable you to participate in appropriate club activities (including volunteering) and for the Club’s benefit in seeking your assistance in areas in which you may have particular expertise||For the purpose of our legitimate interest in operating the Club|
|Emergency telephone number||Contacting next of kin in an emergency||Protecting your vital interests|
|Photos and videos||For the Club website, newsletters, social media and press releases||We will seek your consent on the membership application. You may withdraw your consent at any time by contacting us by email or letter|
Sharing your personal information
Your information may be shared on the club website and social media. This data will only be shared in the event that you are either a volunteer; have participated in a race or have recorded a major achievement. This data will be limited to your name, race results if applicable, or details of your achievement.
Your personal information is shared with CCC committee members. We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
Retention of your personal information
We normally keep your membership information for a year after you have ceased to be a member of the Club. If on leaving the Club you wish to have your personal data deleted sooner than this, then contact us.
Regarding time trials, information will normally be kept for 4 years and for 7 years in the event of an accident.
A record of your involvement in Club activities (e.g. race results, records and trophies) may be held indefinitely as part of the Club's history and archives.
Security of your personal information
In order to prevent unauthorised access or disclosure, we have in place generally accepted standards of technology and operational security to safeguard and secure the information we collect.
You have the right to request a copy of the information that we hold about you. If you would like a copy of your personal information, please email or write to us.
We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate. We will promptly correct any information found to be incorrect.
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.